A supply-closet inventory is most useful when it is a shared record, not a test of anyone's memory. The purpose of this workflow is modest: give volunteers a common way to identify a shelf zone, describe an item, record what the team observed during a count, and preserve questions for the person or group that owns local decisions. It does not set quantities, tell a congregation what it should stock, or decide whether any item is appropriate for a particular use. That boundary matters because closets accumulate history. A labelled tote may have been moved by one team, a carton may be familiar only to a regular volunteer, and an empty-looking space may simply mean the item is elsewhere. A record that turns every observation into a conclusion becomes brittle. A record that separates identity, count status, and open questions gives the next volunteer a place to continue without guessing. This is an original editorial workflow for a local inventory conversation. It ...